For dental clinics
AI sales and marketing tool for dental clinics.
Ads, Instagram, website and WhatsApp on one screen. The AI agent answers insurance and assessment price questions after hours, understands voice messages and leaves the assessment ready for reception to fit into the schedule, with the treatment plan tracked in the pipeline until approval.
- Professional WhatsApp
- Website
- Paid traffic management
Day-to-day pains
Where the clinic loses patients before the first appointment.
Patients who get no reply book elsewhere
The price question arrives at 10 p.m., the reply goes out at 9 a.m., and the patient has already booked with whoever replied first.
Always the same questions
Insurance, assessment price, address and parking. Reception is stuck on the phone.
Treatment plan sent, patient gone
A high-value treatment with no reply, and revenue stalled.
Long voice messages with several questions
Someone has to stop serving the front desk to listen and reply.
WhatsApp on the receptionist's phone
When she leaves, the patients' history goes with her.
Campaigns that bring more messages than the team can handle
Whitening, implants or orthodontics on Instagram, and the conversation queue keeps growing.
An empty chair rarely comes from price.It comes from response time.
How it works
From the WhatsApp question to the booked assessment.
- 1
Comes in
The question from Instagram, Google or a referral lands on the clinic's official WhatsApp.
- 2
Replies
The AI agent replies with the approved insurance plans, prices and guidance, including after hours.
- 3
Prepares
Preferred time of day and type of assessment go into the record, and the conversation goes to reception.
- 4
Books
Reception confirms the time on the XBASE calendar and follows the treatment plan in the pipeline.
What XBASE does for dental clinics
Official WhatsApp, an AI agent and a pipeline up to the approved treatment plan.
Reception and dentists on the same number
The clinic's official WhatsApp, with one owner per conversation.
See official WhatsAppAn agent with the approved material
Insurance plans, prices and guidance become the agent's files.
See the agent's filesVoice messages transcribed
The patient's voice message becomes text in the history, and the agent understands what was asked.
A pipeline up to the approved treatment plan
Assessment, treatment plan sent and treatment approved as stages, with a PDF proposal.
See Pipeline and CRMFollow-up on stalled treatment plans
A Meta-approved message to get back in touch with whoever received the treatment plan.
See approved messagesInstagram in the same inbox
Instagram Direct and comments that become Direct messages, together with WhatsApp.
See Instagram
To be fair
What stays with your reception and your dentists.
Stays with your team
Where XBASE helps
Stays with your team
Booking the assessment
Where XBASE helps
The request arrives ready, with the time of day and the type of assessment.
Stays with your team
Answering clinical questions
Where XBASE helps
The conversation goes to the team, tagged.
Stays with your team
Closing the treatment plan
Where XBASE helps
History, patient record and PDF proposal on the same card.
To be fair
- The agent does not book, confirm or cancel appointments: it leaves the request ready, and the team books it on the XBASE calendar.
- The agent answers administrative questions (insurance, prices, address, opening hours) with the material the clinic approved. No clinical guidance.
- There is no integration with clinic management software, patient records or insurance providers, and no automatic appointment reminders.
What you are searching for
WhatsApp, CRM and AI for dentists: what each search finds here.
WhatsApp for dental clinics
The clinic's official WhatsApp in the browser, with reception and dentists on the same number.
CRM for dental clinics
A pipeline from assessment to approved treatment, with the patient record and the conversation history.
Virtual receptionist for dentists
An AI agent that answers insurance, price and address questions with the approved material and leaves the request ready for reception.
Dental treatment plan follow-up
The treatment plan in the pipeline and a Meta-approved message to resume the conversation, sent by the team.
Frequently asked questions
Questions about WhatsApp and CRM for dental clinics.
Does the agent book appointments by itself?
No. It answers questions and leaves the assessment request ready; reception books it on the XBASE calendar.
How do I answer price questions after hours?
The AI agent replies on the clinic's official WhatsApp with the prices and insurance plans you approved and notes the preferred time of day for reception.
How do I follow up on a stalled treatment plan?
The treatment plan sits in a pipeline stage, and the team follows up with a Meta-approved message, even after the customer service window closes.
Does the AI answer clinical questions?
No. The agent answers administrative questions with the clinic's material; clinical questions go to the team.
Does it integrate with the clinic's software or patient records?
There is no integration with management software, patient records or insurance providers.
My reception team has no time to learn new software.
The inbox opens in the browser, with nothing to install, and the expert team builds everything with you.
Are there Meta costs?
Yes. Meta charges per message on official WhatsApp, separately from the XBASE plan. The cost calculator shows the amount before you start.
Diagnosis with the expert team
Book a diagnosis of your clinic's reception and find out how to turn price questions into booked assessments.
In a video call, the team learns how reception answers today and designs with you the agent with your insurance plans and prices, the pipeline up to the treatment plan and how conversations pass to reception.
Do what UPS did
- Meeting by video call
- Nothing to install
- WhatsApp through Meta's official API